Definition

This job posting is for a qualifying noncompetitive position. The hiring department will conduct a preliminary review of your application to determine who to interview. It is the responsibility of all applicants to provide a complete list of relevant work experience (previous and current) on the application. Resumes will not be accepted in lieu of listed work experience.
Official Transcripts or Degree are required to receive educational credit. Please attach before submitting application. Applications cannot be updated after submission.
Under direction, is responsible for performing complex, administrative, and confidential secretarial tasks for an executive position ranked higher than a senior executive director; performs related duties as required.

Examples of Work

• Serves as liaison between the department, school administrators, representatives of the Board of Education, institutions, community organizations, and other districts.

• Reads, prioritizes, and replies when needed to a high volume of email communications on behalf of the executive in a timely manner and throughout the day.

• Answers inquiries and complaints; furnishes information pertaining to the District.

• Prepares, oversees, and coordinates processing of authorization resolutions and personnel legislation.

• Approves and processes vendor payments for department.

• Compiles information, prepares reports, and proofreads various materials for use by the District.

• Provides assistance in responding to emails sent to the executive.

• Schedules meetings, arranges accommodations, prepares materials, and provides special equipment for use by the executive.

• Creates reports, policies, procedures, newsletters, commendations, or handbooks to be used by District.

• Handles confidential correspondence, materials, documents, telephone calls, and information for the District with discretion and sensitivity.

• Maintains appointment calendars and sets up appointments for the executive.

• Maintains and monitors departmental budgets; prepares requisitions, processes purchase orders, and ensures expenditures are within budget.

• Organizes, inventories, and orders departmental office supplies.

• Composes letters and responses, independently, to general inquiries on matters involving the District.

• Determines work priorities, timelines, and direction of work provided by the executive.

• Develops and types forms, fact sheets, and news releases for use by the District.

Minimum Qualifications

Completion of the twelfth school grade and five (5) years of secretarial experience. Substitution(s): A certificate of high school equivalence (GED) will be accepted in lieu of the twelfth school grade requirement.

Test/Job Contact Information

The names of the applicants passing this administration of this exam will be used to Merge with an existing Open Qualifying Noncompetitive eligible list for this classification that will replace the current eligible list. If you are interested in having your name included on the new eligible list, you will need to apply for this position within the filing period indicated above and successfully complete all phases of the testing process. It is the responsibility of all applicants to provide a complete list of relevant work experience (previous and current) on the application. Resumes will not be accepted in lieu of listed work experience. Unless otherwise indicated, any year of required experience is based on 12 months of full time employment. Anything below 35 hours/week (or seasonal work) will be prorated. Questions regarding this process can be directed to Human Resources at classifiedservices@columbus.k12.oh.us.
The examination process will consist of an office/computer Skills test covering Customer Service, Spelling, Sentence Clarity, Reading Comprehension, Word 2013, Excel 2013, Outlook 2010, PowerPoint 2013, Windows 7, Problem Sensing, and Typing..
The exam is expected to be administered on May 17, 2024. Approved applicants will be notified by email of their scheduled test date and time.
Candidates must bring a picture ID to the test.
All applicants must complete all phases of the testing process in order to receive a final score. The names of all candidates who pass this examination will remain on the eligible list for two years, unless the eligible list is replaced prior to or extended beyond the two years. If a candidate's name is certified and the candidate is to be considered for employment, the hiring process will include one or more interviews, a criminal background check, and may include a pre-employment drug test.
Columbus City Schools is committed to building a culturally diverse workforce. Minority candidates are strongly encouraged to apply. Columbus City Schools (CCS) is an Equal Opportunity Employer and does not discriminate against individuals regardless of race, sex, sexual orientation, religion, national origin, age, gender identity or expression, ancestry, familial status, military status or disability in its educational programs, activities, and employment policies.